secretary

Confidential

AED 2,000 - 3,999 per month

Ajman Industrial 1, Ajman Industrial, Ajman, UAE

Full Time

1-2 Years

Any

Bachelors Degree

Posted 4 days ago

Job Details

Job Summary
The Secretary provides administrative and clerical support to ensure efficient daily operations within the food company. This role involves coordinating communication, managing schedules, maintaining records, and supporting various departments while ensuring compliance with food industry standards and company policies.

Key Responsibilities

Manage and organize daily schedules, appointments, and meetings for management
Handle incoming calls, emails, and correspondence in a professional manner
Maintain and update company records, documents, and filing systems
Prepare reports, presentations, and internal communications
Coordinate meetings, including preparing agendas and taking minutes
Assist in inventory documentation, purchase orders, and supplier communication
Ensure proper documentation related to food safety, quality control, and regulatory compliance
Support HR and administrative tasks such as onboarding paperwork and attendance tracking
Order and manage office supplies and maintain an organized workspace
Liaise with internal departments such as production, logistics, and sales

Requirements

Proven experience as a secretary, administrative assistant, or similar role
Familiarity with office management procedures
Basic understanding of food industry operations is an advantage
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Attention to detail and problem-solving abilities
High school diploma or equivalent; additional qualifications in administration are a plus

Preferred Skills

Experience in a food manufacturing or distribution company
Ability to work in a fast-paced environment

Working Conditions

Office-based role within a food production or corporate environment
May require occasional coordination with warehouse or production teams

Languages

Any

Nationality

Any

Company Size

51-200